Clubhouse Rentals

Book Rental 

  • You must be a Pinewood Lake member, in good standing, to rent the Clubhouse for your private events
  • Please contact Nicky Migacz, Social Chair, at to book your event
  • Submit agreement along with Payment and Certificate of Insurance

Rental Costs

  • Ballroom $500 (150 w/tables & chairs) no heat or A/C
  • Tom Whelan Pineroom $250 (100 w/tables & chairs) heated & A/C
  • Sun Porch $200 (50 capacity) no heat or A/C
  • Tom Whelan Pineroom Weekly Rental $175 (Tues-Wed-Thurs)
    September — May… room must be cleaned or a $50 cleaning surcharge will be applied – this does not exclude school vacations.

Room/Rental Space Photos

Ballroom (50′ x 70′) – upstairs


Tom Whelan Pineroom (see diagram bottom of page for dimensions) – downstairs 


Sun Porch  – upstairs adjacent to Ballroom



  • Rectangle (2.5 x 8 ft) seat 8 — may also be used for gift/buffet/desert or family style set-up (16 onsite)
  • Round (5 ft / 60” round) seat 8 – may also be used for appetizers or check-in tables (23 onsite)

Kitchen & Appliances

  • Refrigerator in Tom Whelan Pineroom available to store party food
  • Kitchen usage unavailable for rentals at this time

Decorate & Set-Up

  • Saturday Party … Friday after 8PM or day of party in AM
  • Sunday Party … in AM but if there is a rental previous night around 11AM
  • Evening parties should vacate the premises by 12 midnight
  • No helium balloons, fog machines or candles in any rooms
  • No decorations shall be taped to walls; streamers & party lights can be hung from ceiling tiles in Tom Whelan Pineroom
  • Hanging décor from wooden beams in Ballroom is allowed


  • Lot can accommodate 30 cars comfortably (35 cars snugly)
  • No legal parking on the surrounding streets but at times, cars have been known totrickle onto surrounding streets (Eastlake & Westlake)
    without any problem.

Misc. / Other

  • Clubhouse rentals do not allow for usage of the grounds – You must make special arrangements to use both.
  • Restroom access through Tom Whelan Pineroom (1st Floor) if renting 2nd floor rooms
  • Clean room of all decorations & place all trash in garbage cans provided (trash will be removed by PLA)
  • Toilet tissue, soap & towels are fully stocked in bathrooms – you may spruce up lavatories w/additional décor
  • Dish soap in the kitchen for use, but you may want to bring your own sponge/scrubber
  • Cleaners, rags or brooms may be needed for your event (items are not supplied)
  • Please note: Lake draw down may take place after swim season in late September or early October – something to keep in mind
    for your event should you choose to use the lake for outside photos.

Event Facilitator

Contact Greg Marconi (Mobile) 203-650-7803 …weekdays after 4PM:

  • Schedule time to visit rental space before booking
  • Gaining access & key for set-up/clean-up
  • Coordinating event needs/details

Agreement Forms:

Sorry … Updated Clubhouse Rental Agreement may be obtained by contacting
Nicky Migacz for electronic copy …

Tom Whelan Pineroom Measurements